Document digitisation and archiving

Document digitisation and archiving

Paper documents take up space, get lost, burn and get flooded. A digitised document is available in seconds — from any computer, at any time — and is protected against physical risks of any kind.

We digitise documents both at our office and — if your documents are confidential — right on your premises, so that no document leaves your company.

What you gain

✓
Free yourself from paper archives Filing cabinets and storage rooms take up expensive office space. After digitisation, documents take up nothing more than space on a hard drive.
✓
Find a document — in seconds Search by text, date or title. No more hunting through folders or boxes.
✓
Protection against disasters Fire, flood or theft no longer threaten your documents. Digital copies are stored securely and backed up.
✓
Access from anywhere Working from home, travelling or at a client’s office — all documents are available once you sign in.

What we digitise

Standard office documents

Our high-speed scanner handles large volumes of A4 documents — quickly and accurately.

  • → Contracts and agreements
  • → Invoices and financial documents
  • → Personnel files and HR documents
  • → Correspondence and letters
  • → Any other office paperwork

Fragile and non-standard documents

Our contactless scanner is designed for documents that must not go through the feed mechanism of a conventional scanner.

  • → Old and fragile documents
  • → Books and brochures
  • → Large-format documents and drawings
  • → Photographs
  • → Documents with security markings

How the process works

1
Consultation and assessment We get in touch and discuss the volume and formats of your documents and your needs. We then prepare a quote.
2
Scanning Documents are scanned in high quality. Confidential documents are processed on your premises — without exception.
3
Processing and indexing Documents are saved as PDF with text recognition (OCR) — which means the text can be searched and copied.
4
Handover The digitised files are handed over to you — on a USB drive, via secure file transfer or uploaded directly to your cloud system.
5
Originals Paper originals are returned to you or — if you wish — securely destroyed.

Confidentiality — our priority

If your documents are sensitive — personnel files, medical records, legal materials — we will come to you. Scanning takes place on your premises, and the documents do not leave your company.

  • ✓ Staff sign a confidentiality agreement before starting work
  • ✓ Option to scan without a computer — data goes from the scanner straight to your network
  • ✓ Confidentiality terms are included in the standard service agreement

Archiving in line with regulations

Latvian law sets out how long different types of documents must be kept. We help you organise your digital archive so that it meets legal requirements — with correct names, structure and metadata. When the retention period ends, we can also help with the secure destruction of documents.

Price

The price depends on the volume and format of the documents and where they are scanned. Contact us — we will prepare a tailored quote free of charge.

Request a quote →

Request a free quote

Tell us about your documents and we will get back to you within 1 working day.

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